Publication Scheme
Reviewed unchanged by Rauceby Parish Council: 15 May 2024
Rauceby Parish Council
Publication scheme
(under the Freedom of Information Act)
This publication scheme is based on the model publication scheme prepared and approved by the Information Commissioner.
This publication scheme commits an authority to make information available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the authority. Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information Commissioner.
The scheme commits an authority:
- To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the authority and falls within the classifications below.
- To specify the information which is held by the authority and falls within the classifications below.
- To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.
- To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
- To review and update on a regular basis the information the authority makes available under this scheme.
- To produce a schedule of any fees charged for access to information which is made proactively available.
- To make this publication scheme available to the public.
- To publish any dataset held by the authority that has been requested, and any updated versions it holds, unless the authority is satisfied that it is not appropriate to do so; to publish the dataset, where reasonably practicable, in an electronic form that is capable of re-use; and, if any information in the dataset is a relevant copyright work and the public authority is the only owner, to make the information available for re-use under a specified licence. The term ‘dataset’ is defined in section 11(5) of the Freedom of Information Act. The terms ‘relevant copyright work’ and ‘specified licence’ are defined in section 19(8) of that Act.
Classes of information
Class 1: Who we are and what we do: Organisational information, locations and contacts, constitutional and legal governance.
Class 2: What we spend and how we spend it: Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.
Class 3: What our priorities are and how we are doing: Strategy and performance information, plans, assessments, inspections and reviews.
Class 4: How we make decisions: Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.
Class 5: Our policies and procedures: Current written protocols for delivering our functions and responsibilities.
Class 6: Lists and registers: Information held in registers required by law and other lists and registers relating to the functions of the authority.
Class 7: The services we offer: Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.
The classes of information will not generally include:
- Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
- Information in draft form.
- Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.
The method by which information published under this scheme will be made available
The authority will indicate clearly to the public what information is covered by this scheme and how it can be obtained.
Where it is within the capability of a public authority, information will be provided on a website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, a public authority will indicate how information can be obtained by other means and provide it by those means.
In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.
Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.
Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.
Charges which may be made for information published under this scheme
The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the authority for routinely published material will be justified and transparent and kept to a minimum.
Material which is published and accessed on a website will be provided free of charge.
Charges may be made for information subject to a charging regime specified by Parliament.
Charges may be made for actual disbursements incurred such as:
- photocopying
- postage and packaging
- the costs directly incurred as a result of viewing information
Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.
Charges may also be made for making datasets (or parts of datasets) that are relevant copyright works available for re-use. These charges will be in accordance with either regulations made under section 11B of the Freedom of Information Act or other enactments.
If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.
Written requests
Information held by a public authority that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.
Information available from Rauceby Parish Council under the Publication Scheme
- References to the Parish/Clerk email are to: raucebypc@gmail.com
- References to the Parish website are to: https://rauceby.parish.lincolnshire.gov.uk/
Information to be published |
How the information can be obtained |
|---|---|
Class 1: Who we are and what we do: Organisational information, structures, locations and contacts |
|
| Who’s who on the Council and its committees |
|
| Contact details for Clerk and Councillors | Limited information available.
|
| Location of main council office and accessibility details | None available; not applicable |
| Staffing structure | No structure; not applicable |
Class 2: What we spend and how we spend it: Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts |
|
| Annual Return (AGAR) form and auditor report |
|
| Finalised budget |
|
| Precept |
|
| Borrowing approval letter | None required; not applicable |
| Financial Standing Orders and Regulations |
|
| Grants given and received | None; not applicable |
| List of current contracts awarded and value of contract | None at present; not applicable |
| Members allowances and expenses | Contact Clerk – currently no allowances given; expenses recorded in minutes |
Class 3: What our priorities are and how we are doing: Strategy and performance information, plans, assessments, inspections and reviews. |
|
| Parish plan | Contact Clerk: no plan (present or historical): not applicable. |
| Annual report to Parish Open Meeting |
|
| Quality status | Not applicable |
| Local charters drawn up in accordance with DCLG guidelines | Not applicable |
Class 4: How we make decisions: Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations. |
|
| Timetable of meetings |
|
| Agendas of meetings |
|
| Minutes of meetings (excluding information that is properly regarded as private to the meeting) |
|
| Reports presented to council meetings (excluding information that is properly regarded as private to the meeting) | Included in Minutes:
|
| Responses to consultation papers | Included in Minutes:
|
| Responses to Planning Applications |
|
| Bye-Laws | None at present; not applicable |
Class 5: Our policies and procedures: Current written protocols for delivering our functions and responsibilities. |
|
| Policies and Procedures for conduct of council business (Standing Orders, Code of Conduct etc) |
|
| Policies and Procedures for service provision, staff employment, complaints, requests for information |
|
| Records management (retention, destruction and archive) |
|
| Schedule of charges for the publication of information. | Schedule attached to this policy (at end of this table) |
Class 6: Lists and registers: Information held in registers required by law and other lists and registers relating to the functions of the authority. |
|
| Assets register |
|
| Register of members’ interests |
|
| Register of gifts and hospitality |
|
Class 7: The services we offer: Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered. |
|
| Allotments | None: not applicable |
| Burial grounds and closed churchyards | Not applicable: contact local Vicar |
| Community centres and Village Halls | Not applicable: contact Village Hall management |
| Parks, playing fields and recreational facilities | None: not applicable |
| Seating | Contact Clerk |
| Litter bins (and dog litter bins) | Contact Clerk |
| Clocks | None: not applicable |
| Memorials |
|
| Lighting | Contact Clerk |
| Bus shelters | Contact Clerk |
| Agency agreements | None: not applicable |
| Services for which the Council is entitled to recover a fee | None: not applicable |
Additional information - not listed above:
|
|
Schedule of Charges |
|
| Description | Basis of Charge |
| Photocopying @ 10p per sheet (black and white only) | Actual cost |
| Postage | Actual cost of Royal Mail standard 2nd Class |