2019 Rauceby PC Minutes of Meetings

RAUCEBY PARISH COUNCIL

MINUTES FROM THE PARISH COUNCIL MEETING HELD ON WEDNESDAY, 16TH JANUARY, 2019 AT 7.30PM IN RAUCEBY VILLAGE HALL 

Present:   Cllr M Ireland (in the Chair), Cllr B Balderston, Cllr G Enstone, Cllr K Colehouse, Cllr I Graham, Cllr G Hoare, Cllr J Malloch, Cllr S Waite, Cllr S Waring (NKDC) and the Clerk, Mrs P Ireland. 

1.   Welcome by the Chairman

2.   Apologies for Absence:  Apologies had been received from Cllr R Enstone

3.   To Receive any Declarations of Interest: Cllr M Ireland ( DPI – Item 8, both applications) and Cllr Hoare (DPI item 8 – Application 1).

4.   To Decide on any Items to be carried out in Closed Session:  None 

5.    To approve as a Correct Record the Notes of the Meeting held on 14th November, 2018. All in favour. 
 
6.   Reports from Visiting Representatives:  

Cllr Waring – NKDC currently setting their budget, working to a new formula introduced by the Government. 
 
7.   Police Matters – Cllr Malloch expressed concern at the amount of alerts he had received recently regarding fake websites and emails.  The Clerk to circulate these on the Village News email.

8.   Planning Applications:

Cllr Ireland vacated the Chair for this item (and left the room for the second application) and Cllr Malloch took over.

Received since the last meeting:

Resolved since the last meeting: None

9  To approve the budget for 2019/20 and to set the 2019/2020 precept:

The Clerk had circulated a draft budget, showing the effect that a 0% increase would have.  The grant now completely withdrawn and all money to come from the Precept. It was agreed to adopt the draft budget and request £5601.98 (0% increase –  reduction of £38.66 from 2018-19).  

Cllr Enstone requested that the Council discuss the cutting of amenity grass in the village, currently undertaken by volunteers. The Chairman thanked all those who do this and suggested that the matter be discussed at the Parish Open Meeting in May. This was agreed.

10.  Flooding issues on Rauceby Drove and the A153:

The recent works undertaken by Lincolnshire Highways had had no effect at all on the flooding.  In fact the new tarmac had blocked any of the culverts that had previously been working.  The Clerk had reported the matter on the website and a reply had been received to say that it had been inspected and works to the area would be recommended.  

In the absence of the County Councillor (from whom no response had been received), it was agreed to write to Cllr R Davies (County Councillor with responsibility for Highways). 

11.  Room hire at Rauceby Village Hall:

The Clerk brought to the attention of the Parish Council that rent was owed to the Village Hall Committee but without an invoice she was unsure how much.  One had been requested last year but nothing received as yet. Concerns were also raised about the Parish Council now sharing the Hall with another user group.

After discussion, it was agreed to write to the Village Hall Committee.   

12.  Correspondence: None

13.   Update on Outstanding Matters:

• SID Machine Update – Now working and in situ.  Cllr Ireland had tried to move it around as much as possible to different areas of the village.  

14.  Finance:

• To approve the LALC Training Scheme - It was agreed to continue for another year.  The Clerk had circulated the Training Schedule and urged Councillors to attend a course if possible.
• Financial Report – Circulated and approved.  £15,091.70 in the current account.
• Cheques for approval:

15.   Matters of Urgency: None.  

16. Date of next meeting – Wednesday, 13th March 2019 at 7.30pm

There being no other business the meeting closed at 8.25pm