May 2019 Agenda Annual Meeting
ANNUAL MEETING OF RAUCEBY PARISH COUNCIL
Parish Clerk: Paula Ireland
Heath Farm, North Rauceby, SLEAFORD, NG34 8QR
Tel: 01529 488409 email: raucebypc@gmail.com
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To: All Members of Rauceby Parish Council
I hereby give you notice that the Annual Meeting of RAUCEBY PARISH COUNCIL will be held in the Meeting Room of Rauceby Village Hall on Wednesday 15th May 2019 at 7.30pm.
All members of the Parish Council are summoned to attend for the purposes of considering and resolving upon the business to be transacted as set out hereunder.
There will be ten minutes allocated for Public Speaking Time, should it be required, at the beginning of the meeting.
Clerk to Rauceby Parish Council
May 2019
Forms required:
Declaration of Acceptance of Office
Register of Interests &Disclosable Pecuniary Interests
Election Expenses – nil return
AGENDA OF THE ANNUAL PARISH COUNCIL MEETING
1. Election of Chairman:
To elect the Chairman of the Council and to receive the Chairman’s Declaration of Acceptance of Office.
2. Vice-Chairman:
To elect the Vice-Chairman of the Council and to receive the Vice-Chairman’s Declaration of Acceptance of Office.
3. Apologies for absence:
To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
4. Responsible Finance Officer:
To appoint the Responsible Finance Officer
5. To Appoint a Planning Committee
6. To Receive any Declarations of Interest
To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.
7. To Decide on any items to be carried out in Closed Session
8. To Review and Adopt the Standing Orders (website)
9. To Review and Re-adopt the Financial Regulations (website)
10. To Review the Asset Register (website)
11. To Review the Insurance Policy (circulated)
12. To Review the Complaints Procedure (website)
13. Review of the Council’s policies, procedures and practices in respect of its obligations under: (all on website)
Freedom of Information
Data Protection Policies
Equal Opportunities
Risk Management
14. Review of the Council’s policies for Communications / Press/ Media and Social Media (website)
15. Review of the Council’s Employment policies and procedures
16. Review of the Council’s Expenditure (donations) incurred under section 137 (£8.12 per elector) of the Local Government Act 1072 or the General Power of Competence
17. Financial Matters:
- To approve the internal auditor for 2019-20 and approve the Statement of Assurance (circulated)
- To formally adopt the Annual Governance Statement 2018-19 and to set the dates for public inspection (circulated)
- To formally adopt the Accounting Statement 2018-19 (circulated)
- To agree and sign the AGAR 3 Exemption Certificate
18. To approve as a correct record the notes of the meeting held on 13th March 2019 and to authorise the Chairman to sign the official minutes.
19. Planning Applications:
Received since the last meeting:
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1. |
19/0572/TPO | T1 / T2 Sycamore - fell; T3 Hornbeam - fell; T4 Sycamore -reduce 2 branches overhanging road and deadwood; T5 Ash - reduce lower lateral limb over neighbours garden by 2m to suitable growth points | TPO Area Order N153 Adjacent To Beech Rise South Rauceby Sleaford Lincolnshire NG34 8PZ |
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2. |
19/0577/TCA | Remove branch overhanging boundary highlighted in photographs accompanying application | 72 Main Street South Rauceby Sleaford Lincolnshire NG34 8QQ |
Resolved since last meeting:
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1. |
18/1734/OUT | Outline application with all matters reserved for residential development and community car park. | Land Off Tom Lane North Rauceby - Refused |
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2. |
18/1641/HOUS | Erection of a single storey rear extension. | 72 Main Street South Rauceby Sleaford Lincolnshire NG34 8QQ Approved |
20. Items Raised at the Parish Open Meeting that require further discussion
21. Correspondence
- Lighting Policy – LCC
- Dog Fouling Legislation - NKDC
22. Update on Outstanding Matters:
- Flooding at the Junction of The Drove and Grantham Road
- Red tarmac strips
- Litter pick
24. Finance:
i) To discuss donations / expenditure for 2019-20:
- Upkeep of Rauceby churchyard 2019/20
- Request from Citizens Advice Bureau
- Purchase of wreath from RBL
ii) Cheques for signing / expenditure approval
25. Matters of Urgency – Any matters which have occurred after the agenda was published – for discussion only.
26. Date of Next Meeting – The next meeting will be held on Wednesday, 3rd July 2019.
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Ongoing Highway Matters, which have been reported and of which Lincolnshire Highways are aware.
- Speed reduction scheme – red tarmac road markings
- Drainage work and low level kerbing – Thorpe Drove
- Flooding and drainage – Rauceby Drove – A153
- Right hand bend sign – North Rauceby